Systems Analysis Techniques: Master the Art of Requirements Gathering

Question 1

In an interview, which technique encourages open-ended responses, allowing the interviewee to elaborate on their ideas?

Accepted Answer

Unstructured interview

Answer

Closed interview

Answer

Structured interview

Answer

Semi-structured interview

Question 2

Which documentation technique involves creating visual representations to model a system, such as flowcharts and entity-relationship diagrams?

Accepted Answer

Diagramming

Answer

Interviewing

Answer

Observation

Answer

Prototyping

Question 3

Which of the following is NOT a characteristic of a structured interview?

Accepted Answer

Open-ended questions allowing for elaboration

Answer

Predefined questions with a fixed order

Answer

Closed-ended questions with limited response time

Answer

Controlled environment to minimize external influences

Question 4

What is the primary goal of requirements gathering in systems analysis?

Accepted Answer

To identify the needs, expectations, and constraints of the proposed system.

Answer

To design the technical specifications and architecture of the new system.

Answer

To document the existing system's processes and limitations.

Answer

To secure stakeholder involvement and buy-in for the project.

Question 5

Which type of observation involves observing users in their natural work environment, capturing real-world interactions and behaviors?

Accepted Answer

Direct observation

Answer

Indirect observation

Answer

Structured observation

Answer

Unstructured observation

Question 6

What is the primary purpose of observation as a systems analysis technique?

Accepted Answer

To understand the current system's workflow and identify user needs and behaviors

Answer

To document system requirements

Answer

To evaluate the effectiveness of the new system

Question 7

Which of the following is an advantage of using structured interviews in systems analysis?

Accepted Answer

Ensures consistency in questioning and reduces the risk of bias

Answer

Allows for more in-depth probing

Answer

Provides a more comfortable environment for participants

Question 8

What is the main objective of the fact-finding phase in systems analysis?

Accepted Answer

To gather information about the existing system

Answer

To identify and prioritize user requirements

Answer

To design the new system architecture

Question 9

True or False: Systems analysis techniques are used only during the early stages of a systems development project.

Accepted Answer

False

Question 10

What is the purpose of a feasibility study in systems analysis?

Accepted Answer

To assess the viability of a proposed system, identify potential risks and benefits, and estimate the cost and timeline of the project

Answer

To gather information about the existing system

Answer

To identify and prioritize user requirements

Question 11

True or False: Systems analysis techniques can be applied to any type of system, regardless of its size or complexity.

Accepted Answer

True

Answer

False

Question 12

How does the principle of holism guide the analysis of existing systems?

Accepted Answer

Consider the system as a whole, including its interactions with the environment.

Answer

Break the system down into its smallest components.

Answer

Focus only on the most important aspects of the system.

Answer

Replace the existing system with a completely new one.

Question 13

Which of the following is **NOT** a benefit of using observation as a systems analysis technique?

Accepted Answer

Increases reliance on verbal communication

Answer

Provides a rich source of data

Answer

Allows for unbiased data collection

Answer

Helps gather information from individuals who may be hesitant to participate in interviews

Question 14

When conducting an interview, which of the following is the most appropriate approach to framing questions?

Accepted Answer

Open-ended questions that encourage detailed responses

Answer

Closed-ended questions that require specific answers

Answer

Leading questions that suggest a desired response

Answer

Rhetorical questions that do not require an answer

Question 15

Which documentation technique is primarily used to illustrate the logical structure of a system?

Accepted Answer

Data flow diagram

Answer

Flowchart

Answer

Entity-relationship diagram

Answer

Use case diagram

Question 16

What is the primary goal of structured systems analysis?

Accepted Answer

To identify and define the requirements of a new system

Answer

To develop a detailed design for a new system

Answer

To implement a new system

Answer

To evaluate the success of a new system

Question 17

Which of the following is **NOT** a benefit of using automated tools for systems analysis?

Accepted Answer

Potential for introducing errors

Answer

Increased accuracy and consistency

Answer

Reduced time and effort

Answer

Improved communication and collaboration

Question 18

What is the initial step in the systems analysis process?

Accepted Answer

Define the problem

Answer

Gather requirements

Answer

Analyze the data

Answer

Develop the solution

Question 19

Which of the following is NOT a technique used in systems analysis?

Accepted Answer

Regression testing

Answer

Prototyping

Answer

Observation

Answer

Interviews

Question 20

What is the primary purpose of conducting interviews in systems analysis?

Accepted Answer

To gather requirements and gain insights into user needs

Answer

To test the existing system

Answer

To design the new system

Question 21

What is the purpose of creating a system flowchart?

Accepted Answer

To provide a visual representation of the sequence of steps in a system

Answer

To document the system requirements

Answer

To design the user interface

Question 22

What is the role of the feasibility study in systems analysis?

Accepted Answer

To determine whether a proposed system is viable and worth pursuing

Answer

To design the new system

Answer

To gather requirements

Question 23

How do structured interviews differ from unstructured interviews?

Accepted Answer

Structured interviews use a predetermined set of questions, while unstructured interviews allow for more flexibility in questioning.

Answer

Structured interviews are more time-consuming than unstructured interviews